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When you first meet someone, how do you initially size them up? Isn’t it visually? The same principle is true in your office. The first way you organize anything is visually. Colors are the easiest way to remember your Categories … Continued
Why would you want to store e-mails you need to work on along with information you just reference? You wouldn’t. Why not simply move, make that drag, all of those non-action e-mails to Windows Explorer so that only actions are … Continued
How many folders have you created in your e-mail program to store information in? Probably, more than you would like to admit. I know it’s easier and more convenient to create folders in your e-mail program rather than saving them … Continued
Do you have a hard time coming up with Category names to use for the information you store? The job of an executive that I was working with was to come up with the name of her Support Categories as … Continued
Do you use a different system for storing information in your smartphone, paper, computer, and e-mail files? If so, a better method is to use the same information storage system everywhere. Start with your computer. Use only one directory where … Continued
Have you ever found that a file can be stored in more than one place? Think about where to store a form. A form is a template or a blank document or piece of paper that’s not filled out. Potentially … Continued
How many times have you been unable to find a file because you forgot what you named it? Search has become your very best friend. Use the very first word that comes to your mind. If the word “stuff” comes … Continued
How many different systems do you use to store information? You may be using Windows Explorer, Google Drive, OneDrive, Evernote, a shared drive, e-mail, voice mail, a smartphone, appointment book, file drawer, and on and on and on. Unfortunately, most … Continued
Do you know how your brain stores information? The easiest way to store and find information is by using a Category. A Category is a grouping of similar or like items focused around a particular subject. You already know how … Continued