49. If you listen, you will hear it.
Do you have a hard time coming up with Category names to use for the information you store? The job of an executive that I was working with was to come up with the name of her Support Categories as … Continued
48. Your smartphone, paper, e-mail, and computer file names should all match.
Do you use a different system for storing information in your smartphone, paper, computer, and e-mail files? If so, a better method is to use the same information storage system everywhere. Start with your computer. Use only one directory where … Continued
47. A Form is a Form is a Form is a Form.
Have you ever found that a file can be stored in more than one place? Think about where to store a form. A form is a template or a blank document or piece of paper that’s not filled out. Potentially … Continued
46. Use the first word that comes to mind when naming a file.
How many times have you been unable to find a file because you forgot what you named it? Search has become your very best friend. Use the very first word that comes to your mind. If the word “stuff” comes … Continued
Tip 45. Use the same system to store and access your information.
How many different systems do you use to store information? You may be using Windows Explorer, Google Drive, OneDrive, Evernote, a shared drive, e-mail, voice mail, a smartphone, appointment book, file drawer, and on and on and on. Unfortunately, most … Continued
Tip 44. Find information in seconds.
Do you know how your brain stores information? The easiest way to store and find information is by using a Category. A Category is a grouping of similar or like items focused around a particular subject. You already know how … Continued
Tip 42. The less you have, the more you will get done.
Remember when you were a kid and you’d leave your toys outdoors in the middle of winter and never think twice about them? Now think about your beautiful car and golf clubs. Feel the same way now? Quite simply, the … Continued
Tip 41. At the end of the year, go through and clean out your office.
Are you aware that at the end of the year, your paper, e-mail and computer files desperately need to go on a diet? Over the course of the year, they have accumulated quite a few unnecessary pounds. The goal is … Continued
Tip 43. The main reason to save something is because you are going to use it.
How many times a day do you wonder if you should save something? A gazillion? More? When you are looking at an e-mail or handling a piece of paper and you hear yourself saying any of the following words, immediately … Continued
Tip 40. At the beginning of the year, clean out all of your computer files.
Have you ever heard, “Now there’s a sloppy computer?” Maybe a sloppy desk, but not computer. Many computers are a lot more disorganized than desks, yet somehow they never seem to be picked on. Well your time is up, computers. … Continued