Do you have a specific work system that you follow? How about a system for checking incoming information?
Many workers spend their day jumping back and forth between checking e-mails, replying to them, answering their phone, texting someone, going to meetings, and, in between all of this, trying to get some work done. If you don’t have a specific system, chances are that you will be reacting to the urgencies of the day rather than pro-acting on what is important.
Break your day down into Processing information three times and Producing work three times.
• Process (Voice mail, e-mail Inbox, smartphone, and desk Inbox) First thing in the morning.
• Produce (Calendar – tasks that can only be done on a certain date)
• Produce (Batched – similar tasks that can be done together)
• Process (Voice mail, e-mail Inbox, smartphone, and desk Inbox) Lunchtime.
• Produce (To Do – important and impactful tasks you work on in your Quiet Time)
• Process (Voice mail, e-mail Inbox, smartphone, and desk Inbox) Late afternoon.
By having a system and following a system, you, rather than your day, will be in control.
It’s as easy as P’ing six times a day.
© Greg Vetter 2017. All rights reserved.